Data Privacy Notice

This page gives details of our data privacy policy and our cookie policy.

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?
The PCC of St Denys, Portswood and the incumbent is the data controller (
The Data Controller decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
The PCC of St Denys, Portswood and the incumbent comply with their obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

    • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
    • To administer membership records;
    • To fundraise and promote the interests of the church;
    • To manage our employees and volunteers;
    • To maintain our own accounts and records (including the processing of Gift Aid applications);
    • To inform you of news, events, activities and services running at St Denys and in our community;
    • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested. interested and where applicable, to comply with the diocese's safeguarding requirements;
    • To provide pastoral care to parishioners;
    • To contact individuals via surveys to conduct research for their opinions about current services or of potential new services that may be offered;
    • To communicate and publicise services and events about church life online using messages, photos or video footage on our website and social media platforms.

4. What is the legal basis for processing your personal data?

    • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
    • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
    • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
      • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
      • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data1?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website. A paper copy is available from the church office.
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and safeguarding records 50 years. Parish registers (baptisms, marriages, funerals) are a public record, and are kept permanently

7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

    • The right to request a copy of your personal data which the Data Controller holds about you;
    • The right to request that the Data Controller corrects any personal data if it is found to be inaccurate or out of date;
    • The right to request that your personal data is erased where it is no longer necessary for Data Controller to retain such data;
    • The right to withdraw your consent to the processing at any time
    • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
    • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
    • The right to object to the processing of personal data, where applicable. NB: this only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics
    • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing
If we wish to use your personal data for a new purpose not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: -

9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary via or telephone 023 8067 1757

You can contact the Information Commissioners Office on 0303 123 1113
or via email
or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

10. Changes to our Privacy Notice
We keep our data privacy notice under regular review and we will place any updates on our website

This privacy notice was last updated on 10 June 2018.

Cookie Policy

This Policy explains how St. Denys Church uses cookies and similar technologies to recognise you when you visit our website. It explains what these technologies are and why we use them, as well as your rights to control our use of them.

What are cookies?

Cookies are simple text files that your internet browser (e.g. Internet Explorer or Google Chrome) saves from and returns to a website. Cookies enable websites to work more efficiently, for example by recognising and remembering login details. For more information on what cookies are, see

What types of cookies do we use?

Functional cookies
These are cookies that provide functionality for our website. For example, these cookies let us recognize that you have created an account and have logged into that account to access the content.

Analytical cookies
These cookies enable us and third-party services to collect aggregated data for statistical purposes on how our visitors use the website. We do not collect personal information such as names and email addresses with these cookies.

Third-party cookies

When using our website, other websites may store cookies (“third-party cookies”) on your device if you use their services via our website.

    • Our website is hosted by ChurchDesk and uses cookies from to integrate with ChurchDesk’s systems (including making donations and login information). Their cookie and privacy policies can be found at
    • We sometimes embed content from other websites (such as YouTube videos) in our website. These websites may also use cookies in their services, details of which can be found on their websites.

How to opt-out or delete cookies?


If you want to restrict or block the cookies that are set by our website, you can do so through your browser settings. Alternatively, you can visit, which contains comprehensive information on how to do this on a wide variety of browsers and devices. You will also find general information about cookies and details on how to delete cookies from your device.

If you disable cookies, you can still use our website, but you may not be able to access some functionality or areas of the website.


This policy was last updated on 29 April 2020.